Rules
SPRINGSTON
TROPHY RULES
Updated 2011
SPRINGSTON TROPHY - COMPETITION
RULES.......................................................2
PREAMBLE.......................................................................................................................2
1. THE AIM .......................................................................................................................2
2. THE FORM OF THE COMPETITION
.........................................................................2
3. WHERE AND WHEN HELD
.......................................................................................2
4. TROPHIES .....................................................................................................................2
5. MARKING .....................................................................................................................2
6. ENTRIES FOR THE COMPETITION
..........................................................................3
7. ENTRY FEES ................................................................................................................4
8. NUMBER TWO TEAMS
..............................................................................................4
9. UNPAID ACCOUNTS ..................................................................................................4
10. THE EXECUTIVE
.......................................................................................................5
11. MEETINGS - RULES AND PROCEDURES
.............................................................5
12. SPECIAL GENERAL MEETINGS
.............................................................................7
13. THE SPRINGSTON TROPHY TEAMS
COMPETITION..........................................7
14. DRESS & TEAMS PARADE
......................................................................................7
15. PROGRAMMES ..........................................................................................................7
16. OBJECTIONS ..............................................................................................................8
17. GROUND JURY AND APPEAL COMMITTEE
.......................................................8
18. TECHNICAL DELEGATE .........................................................................................8
19. CROSS COUNTRY COURSE WALK
......................................................................8
APPENDIX A - COMPOSITE
TEAMS............................................................................9
1. AIM.................................................................................................................................9
2.
DEFINITION..................................................................................................................9
3.
RULES...........................................................................................................................9
4.
GENERAL......................................................................................................................9
SPRINGSTON
TROPHY RULES Updated 2011
SPRINGSTON
TROPHY - COMPETITION RULES
PREAMBLE
These rules do not cover all aspects of the Competition. Where there is a rule stated, this
rule will be paramount. Where the rules are silent, reference should be made to the
appropriate rule in the current NZPCA Horse Trials Teams Championship Rule Book or
further, to the NZEF Rules for Horse Trials. Dates in brackets denote the year a rule
change was agreed by delegates.
1. THE AIM
1.1. The aim is to provide a South Island competition on similar lines to the NZPC Horse
Trial Team Championship, but catering for teams from Branches. This will enable riders,
who may never attain sufficient ability to gain Area Selection, to participate in a team
competition, thus stimulating team spirit and interest in riding as a sport and recreation.
(Definition: the term branch refers to the branches of a club, or to a club which has no
branches)
2. THE FORM OF THE COMPETITION
2.1. The competition will take the form of a Horse Trial, comprising three tests, Dressage,
Cross–Country and Show jumping, normally in that sequence.
2.2. The competition will provide a test requiring courage, determination and all round
ability appropriate to age group of the classes and the fact that it is a Team Competition
2.3. A Wooden Spoon Competition, comprising of Dressage and Show jumping will be
held for those teams eliminated in the Cross-country phase.
3. WHERE AND WHEN HELD
3.1. The competition will be held annually in such districts of the South Island as decided
by the Annual meeting of Delegates. (see Delegates meeting.)
4. TROPHIES
4.1. The SPRINGSTON TROPHY, presented by Mr and
to the Winning Team. A Silver tray, presented by MacQueens Jewellers of Blenheim, will
be awarded to Runner-Up. Wooden Spoons, suitably inscribed will be presented to the
Winners of the Wooden Spoon Event.
5. MARKING
5.1. The competition will be marked on a penalty basis in accordance with the NZPCA
Teams Horse Trials Championship Rule Book and the winning team will be the team
with the lowest score as follows.
2
SPRINGSTON TROPHY RULES Updated
2011
5.2. In the case of a team of Four, the penalty scores in all three phases for ALL FOUR
riders will be added together to give the team total.
5.3. In the case of a team of MORE THAN FOUR riders, the lowest penalty score in all
three phases in EACH CLASS plus the NEXT LOWEST penalty score will be added
together to give the team total.
5.4. For the WOODEN SPOON, the penalty scores of the DRESSAGE and SHOW
JUMPING phases will be added together and the lowest penalty score in each CLASS,
plus the NEXT LOWEST score in these phases will be added together to make the team
total. A team eliminated after the CROSS COUNTRY by vetting out may compete in the
WOODEN SPOON, but the horses vetted out may not continue to compete.
6. ENTRIES FOR THE COMPETITION
6.1. DEFINITION; a “TEAM” will be made up of riders from a BRANCH OF A CLUB
or riders from a CLUB (WHICH HAS NO BRANCHES).
6.2. All entries by TEAMS will be made by a date notified by the ORGANISING
COMMITTEE. A TEAM or TEAMS (not exceeding TWO) will comprise of (2001):
CLASS I
(SENIOR)
TWO RIDERS 20 YEARS AND UNDER
CLASS II INTERMEDIATE
TWO RIDERS 16 YEARS AND UNDER
CLASS
TWO RIDERS 13 YEARS AND UNDER
6.2.1. Age of rider shall be as at 1st August each year (1979).
6.3. In the event of a TEAM being unable to field two riders from any class, a team of
FIVE riders may be entered, provided that such a team is comprised of two riders from
each of two classes and one rider from the remaining class.
6.3.1. Likewise, a team of FOUR riders may be entered, provided that the team is
comprised of one rider from each class plus one rider from any of the three classes.
6.3.2. In the further event that only three qualified riders can be fielded, a TEAM may,
with the consent of the District Commissioners of the Club/s, borrow ONE rider from
another BRANCH or CLUB, (1998), provided that the rider is not required for a team
from their own Branch/Club and is from such a CLASS as is necessary to make up a team
of four riders.
6.3.3. Branches may also borrow one rider to make a team of five riders, where that rider
is in a different age class from the other four riders.
6.3.4. COMPOSITE TEAM (2001). The Rules for the Composite teams are in Appendix
A.
6.4. All TEAM entries will nominate the rider and Horse/pony combination. In the event
of illness of a horse or rider, a combination may be replaced by another combination at the discretion of and with the permission of the organising committee. Such changes must
still comply with the RULES 6.2 and 6.3 above.
3
SPRINGSTON TROPHY RULES Updated
2011
6.5. All entry forms must be signed by the HEAD INSTRUCTOR and also signed by the
DISTRICT COMMISSIONER (1998), (both signatures must appear on the entry form.)
6.6. To be eligible to compete in the SPRINGSTON TROPHY COMPETITION a rider
must have been a member of the BRANCH of the club, or the CLUB (without branches)
for which he/she is competing for a period of ninety days prior to the first day of the
competition. (1976)
6.7. Competitors must have participated in at least 5 (five) Pony Club working rallies
during the 12-month immediately preceding the closing date for entries, three of these
rallies comprise the combination of horse and rider entered in the event. Competitors
must be financial members of their Club. (1985)
6.8. (2005) The Organizing Committee will operate a Register where Branches and Clubs
without Branches may register Riders who wish to ride in the Competition. This Register
will operate on the competition website or any other means acceptable to the Organizing
Committee. Branches/Clubs wishing to register Riders on the Register must make
application to the organizing committee. This application will include the name and age
of the Rider, & the class they wish to compete in. The application must be signed by the
Branch Head Coach and by the Club District Commissioner to certify the Rider is eligible
to compete in Springston Trophy, and in particular that they comply with the Rule 6.7 and
have over the last twelve months completed two One Day Horse Trials at the level they
are applying to ride.” NOTE: Any dispensations required from the District Commissioner
are as per Rule 23 (a) of NZPCA Horse Trials Teams Championships and must be
granted at this stage. Branches and Clubs without Branches may also put any vacancies
they have for Riders in their proposed teams on the Register.
7. ENTRY FEES
7.1. The entry fee will comprise of a NOMINATION fee and a final ACCEPTANCE fee
to be paid on the dates set by the ORGANISING COMMITTEE. The amount of these
fees to be decided from time to time by the ANNUAL MEETING OF DELEGATES. The
organising committee has the right to refuse late entries.
8. NUMBER TWO TEAMS
8.1. Where the number of teams entered for the competition exceeds FIFTY, the Host
Club will have the right to Ballot out No. 2 teams, down to that number, or such number
that they can reasonably manage.
9. UNPAID ACCOUNTS
9.1. Any team leaving unpaid accounts from the current years event are not eligible to
compete at the following year’s event. This will not apply in genuine cases of disputed
accounts.
4
SPRINGSTON TROPHY RULES Updated
2011
10. THE EXECUTIVE
10.1. The Springston Guardians have the right to accept nomination for up to three
positions as Patron. The appointment of Patrons is to be confirmed by the AGM of
Delegates (2001).
10.2. The Executive of the Competition will be known as The Guardians.
It will consist of a member of the NZPCA board or their appointee who will be the convenor and ex-officio member of the Executive. also three elected members who will hold Office for a period of three years. The Guardians will have voting rights 2008.
If an elected member resigns outside an election year, the AGM will elect a replacement
at the first AGM following the resignation. The South Island will be divided into three
Springston Geographical Regions with one Guardian from each Region being elected on a
rotational basis every three years as
follows: (2005).
· Region One:
The first election is to be held in 2005 and thereafter every three years, i.e. 2nd election
in 2008.
· Region Two: CANTERBURY & ASHBURTON, SOUTH CANTERBURY, and
of one year, second election in 2006 and thereafter every three years.
· Region Three: OTAGO, SOUTHLAND Pony Club Area. The first election to be held
in 2005 for a period of two years, second election in 2007 and thereafter every three
years.
10.3. Election of Guardians. WRITTEN nominations are to be received by the closing
date for remits (see 11.4.2). In the event of a Guardian not seeking re-election and no
written nominations being received by the closing date, nominations from the floor will
be permitted. (2007) When a vote is required for the election of a Guardian only delegates
from the region concerned will be eligible to vote.
10.4. The competition organising committee will pay the TRAVELING EXPENSES of
the Executive.
11. MEETINGS - RULES AND PROCEDURES
11.1. The competition organising committee will arrange a meeting, known as the
ANNUAL GENERAL MEETING of the DELEGATES, OR REPRESENTATIVES
(2001) from each Branch be held during the Competition period. Each Branch (or Club
with no branches) will be entitled to be represented by two Delegates, who will each have
one vote.
11.2. THE CHAIRPERSON AND "AGM" SECRETARY
11.2.1. The Chairperson and Secretary of the Annual General Meeting of Delegates shall
be appointed by the Executive at least two months prior to the Competition.
11.2.2. The Chairperson shall clearly inform the AGM Delegates at the beginning of the
AGM, the standing orders, (the rules of the meeting), under which the meeting will be
conducted.
5
SPRINGSTON TROPHY RULES Updated
2011
· Who
will be eligible to vote. Proxy votes are not allowed.
· Types of voting, e.g. poll vote, simple majority, or secret ballot.
· Voting procedure.
· Quorum. This shall be a majority.
· Meeting procedure and speaking rights.
Note: The Chairperson shall have the right to discipline any member who does not abide
by the standing orders.
11.2.3. The AGM Secretary will record all minutes in the MINUTE BOOK kept for that
purpose and as soon as possible after the conclusion of the event, will return the minute
book to the Competition Organising Committee Secretary to be forwarded to the next
organising Club or Branch.
11.3. THE COMPETITION ORGANISING COMMITTEE SECRETARY
11.3.1. The Competition Secretary will be appointed by the Branch or Club conducting
the Competition and will perform all secretarial duties pertaining to the Competition for
that year.
11.3.2. It is the obligation of the HOST COMMITTEE to pass on a package of general
information relevant to the running of the Springston Trophy Competition, to the
incoming Committee within TWO MONTHS of the conclusion of the event.
11.4. ANNUAL GENERAL MEETING AGENDA (2001)
11.4.1. A written agenda notifying Member Branches of the AGM of Delegates shall be
circulated at least 14 days prior to the Competition. This must include the following:
· Notice of Meeting, i.e. Venue and time.
· Confirmation of minutes from previous AGM. (A copy of the minutes of the
previous AGM to be circulated with this agenda, or at some prior date).
· Confirmation of the appointment of Patron/Patrons.
· Election of the Guardians.
· Approval of entry fees.
· Remits.
· Amendments to the rules of the competition.
· Amendments to these rules.
· Approval of next years venue.
· General Business will only be introduced at the discretion of the Chairperson.
11.4.2. (2005) Proposed amendments to the Rules will be presented to the AGM of
Delegates in either a Remit or Topic of Discussion format.
Remits or topics for discussion maybe proposed by any branch, or club without branches, or by the Guardian's.
After discussion at the AGM a vote will be taken and if passed the amendment will be
presented as a Formal Remit to the next Annual General Meeting of delegates and if
Passed becomes the rule at the conclusion
6
SPRINGSTON TROPHY RULES Updated 2011
of the Meeting. NOTE: If a Topic for Discussion is passed it will be the responsibility of
the Guardians to formulate a suitable remit for the next AGM of Delegates. Remits are to
be in the hands of the competition organising committee secretary by the date of Team
Nomination and circulated to Member Branches within fourteen days and (2001) printed
again, in full, in the Agenda of the AGM. (2007) Rules 10 to 12 (Administration Rules)
may be amended by a remit being passed at one A.G.M.
11.4.3. (2005) If a Remit or Topic of Discussion fails to be passed it cannot be
represented for at least two years.
12. SPECIAL GENERAL MEETINGS
12.1. The Executive shall convene a Special General Meeting on requisition in writing,
signed by two thirds of the Guardians or not less than two thirds of the members.
12.2. The business of the Special General Meeting shall be stated in the requisition notice
and no other business may be transacted.
13. THE SPRINGSTON TROPHY TEAMS COMPETITION
HEIGHTS, DIMENSIONS AND SPEEDS.
These will comply with Annex 3 of the ESNZ rules for Eventing and NZPCA annex.
The heights will commence at Open for Senior’s, Training for Intermediates and Pre- Training for Juniors
4. DRESS & TEAMS
PARADE
14.1. PONY CLUB JERSEYS must be worn in ALL THREE PHASES of the
competition AND in the TEAMS PARADE, which will take place at the conclusion of
the event. The organising committee are required to include in schedules and in the
programme, reference to dress and the REQUIREMENT for all teams to take part in the
TEAMS PARADE.
15. PROGRAMMES
15.1. The Organising Committee will compile and print a PROGRAMME for the
competition, this programme to include the names of HORSES and RIDERS in each
team, the RUNNING ORDER and the JERSEY COLOURS WORN.
15.2. The programme must also include this statement “Neither the Organisers, nor any person acting on their behalf accept any liability for any loss, damage, injury or illness to horses, ponies, riders or other persons, or to any property whatsoever. (NZPCA Horse Trials
Champs Rule Book 1992)”
7
SPRINGSTON TROPHY RULES Updated 2011
16. OBJECTIONS
16.1. The provisions of Rule 29 of the current NZPCA Horse Trials Team
Championships Rule Book will apply to all objections and the deposit will only be
refunded if the protest is upheld.
17. GROUND JURY AND APPEAL COMMITTEE
17.1. The GROUND JURY will consist of the relevant judges for each phase. The PRESIDENT of the Ground Jury is the CHIEF JUDGE for that phase.
17.2. The APPEAL COMMITTEE will consist of THREE persons, one of whom will be the PRESIDENT OF THE APPEAL COMMITTEE. The Appeal Committee members should have sound knowledge of PONY CLUB HORSE TRIALS RULES and NZEF HORSE TRIALS RULES. The three persons shall be from outside the current Organising Committee and in no way connected to the JUDGES on the day or to any COMPETITORS. The Appeal Committee will deal with the following matters,
· Appeals against decisions of the GROUND JURY or matters referred to the Appeal Committee by the Ground Jury.
· Any complaint lodged against any person or body involved in any capacity at the event outside the jurisdiction of the Ground Jury.
· The decision of the Appeal Committee is FINAL.
18. TECHNICAL DELEGATE
18.1. The TECHNICAL DELEGATE/S for the competition will be approved by the EXECUTIVE.
18.2. The TRAVEL EXPENSES of the Technical Delegates will be paid by the
Organising Committee (1998)
19. CROSS COUNTRY COURSE WALK
19.1. Immediately following the first official Cross Country Course walk, there will be a place made available for the Coaches, Managers, XC course designer, TD and XC Judge to meet. This will enable the Coaches and Managers to express any views and / or concerns they may have regarding the Cross Country Course (2001).
SPRINGSTON TROPHY RULES Updated 2008
8
SPRINGSTON TROPHY RULES Updated
2011
APPENDIX
A - COMPOSITE TEAMS
1. AIM
1.1. To assist those riders whose Branch/Club is too small to be able to field a team, even
when using Rule 6.3 (borrowing) or Rule 6.6 (transfers), a Composite Team will be
formed and allowed to compete.
2. DEFINITION
2.1. A Composite Team is one composed of riders from two or more Branches of the
same Club. Where even this is not sufficient, riders from different Clubs may make up
the Composite team.
3. RULES
3.1. Rule 6.7 rallies/financial etc applies to Composite Teams.
3.2. Where a Club is forming a Composite Team from it’s own Branches, preference is to
be given to riders from branches which cannot furnish a normal team. (Where a Branch
could furnish a team under Rule 6.3/6.6, it must do so before any of its members can be
eligible for a Composite Team.)
3.3. Composite Teams must be nominated, as are Branch Teams, by the due date. (It is
appreciated that some of the members of the Composite Team may subsequently be
required for a Branch Team )
3.4. After the date of acceptance, the Composite Team named may only be changed with
the permission of the Organising Committee (at this point the Composite Team members
named cannot be transferred back to Branch teams)
3.5. The name used for every composite team must include up to three of the
majority club/branch names and include composite. This is subject to host committee's
approval. (to distinguish it from a conventional Branch Team.)
3.6. In addition to the Rule 6.5 requirement, (signature of DC/HI) where possible the
nearest Guardian should also sign the entry form. (It is expected that where possible the
guardians will oversee and approve any proposed Composite Teams.)
3.7. Composite Teams are to be competitive.
3.8. These rules were amended at the Delegates Meeting in 2000 and adopted in 2001.
4. GENERAL
4.1. It is the right of the Organising Committee to accept or decline Composite Teams.
4.2. It is not the intention to permit Composite Teams to be a way of “strengthening “
Branch teams, but an alternative system to help worthy riders, who would otherwise miss
out, to compete in the Springston Trophy,
hopefully to the benefit of the
Pony Clubs.
9
